This website uses cookies to function correctly.
You may delete cookies at any time but doing so may result in some parts of the site not working correctly.

Data Sharing/Summary Care Record

COVID-19 contingency sharing.

Primary care staff across each borough will be able to access your full medical record without consent during the COVID-19 pandemic but will only do so when this is necessary to provide you with care. They will be required to use a smartcard which confirms their identity, and which limits their access and actions to those appropriate for their role. They will all have been trained to understand their professional and legal responsibilities in providing you with care”.

Your Electronic Patient Record and the Sharing of Information

Summary Care Records: how your information is shared for immediate medical treatment.

Summary Care Records contain details of your key health information – medications, allergies and adverse reactions.  They are accessible to authorised healthcare staff in A&E Departments throughout England and can support better, safer prescribing of medication for patients by providing up-to-date information on a patient’s allergies, previous adverse reactions and medications.  Patient care can be supported by healthcare staff having faster access to their medical information and patients may not be required to repeat information to different NHS staff treating them.   You will be asked for your permission before anyone looks at your Summary Care Record except in the case of an emergency where you are unable to give permission, e.g., if you are unconscious. If they do this, they will make a note on your record to say why they have done so.

Your Choice

You can choose to have a Summary Care Record. If you would like one, you don't need to do anything. It will happen automatically. If you don’t want a Summary Care Record you can opt out by signing the opt out form and giving this into the reception.

For further information go to

Local record sharing: how your information can be shared with local health services

Your records at the practice are held on a clinical system called SystmOne that allows the sharing of electronic records across different healthcare settings and you have choices about your NHS care records.

How is this different from the Summary Care Record?

The Summary Care Record is a national database which holds information regarding your medications, allergies and adverse reactions. Clinicians across England involved in emergency or unscheduled care have access to this. The Local Health Record is a locally shared record, allowing clinicians who are involved in your care at a local level to see a shared record rather than a national scheme. It also contains more information about your medical history.

Your Choice

  • You can choose to share your electronic record with other care services by sharing out. This controls whether your information entered at this service can be shared with other NHS services (i.e. made shareable). If you consent to this clinicians at other services that care for you and use SystmOne will be able to see the information recorded here. E.g. a district nurse.
  • You can choose to share your electronic record with other care services by Sharing in. This controls whether information that has been made shareable at other NHS care services can be viewed by that care service or not (i.e shared in). If you consent to this the Health Centre will be able to view information recorded on your patient record by other NHS services using SystmOne e.g. hospitals and community services.
  • You can choose not to share your electronic record with other care services i.e. not to share in or out by signing the opt out form and giving this in to reception.

It will be presumed if you agree to referral to another service that you consent to us sharing the information required for the referral.

Call 111 when you need medical help fast but it’s not a 999 emergencyNHS ChoicesThis site is brought to you by My Surgery Website